Multiple project management at work.

It can be even more difficult for a project manager to manage multiple projects at the same time. The manager might need to focus on one task while others are focusing on another. This can make it hard for people who are trying to work together because they’ll need to split up their attention. Here are some few tips to manage multiple projects at work:

Prioritize tasks Prioritize the higher priority work first and de-prioritize less urgent work at the same time. Do what you can to schedule tasks that need to be done as soon as possible in your calendar early so it doesn’t get taken over by less urgent work. The project manager must know which tasks will have a greater impact on the organization and prioritize effectively. This will help keep your project schedule on track and reduce missed deadlines. It’s a good practice to re prioritize work in light of a new project or other project schedules.

Adjust your plan through regular reviews It does not make sense to stick with the original plan no matter what. Being flexible is an extremely important attribute that an effective leader must-have. When you manage multiple projects, there are several unknown variables that can sometimes change your entire outlook. The smart thing to do is to hold regular review sessions where you update the original plan in order to successfully complete all your projects

Stay focused While you balance multiple projects at once, you are bound to give less attention to the task you are currently occupied with. In order to become an effective project manager, you must stay focused on the task at hand. One way of achieving this is to assign a specific time to each project according to their priority. Through this way, you can ensure that your attention remains undivided.

Assign tasks to a single owner If you’re the only person who should be working on one task, assign it to yourself. This helps you stay on the same page with the rest of your team and helps clarify priorities and workload. If there is work that needs to be completed by different people on your team, make sure you have a project management system in place so there isn’t any confusion.

Know when to delegate A good leader knows when to take charge and when to trust her team members. You must have a relationship of trust with your team and delegate tasks and assign them when you have too much on your plate.

Keep it simple and easy enough for your entire team to make sure that everyone is clear about the status of a task as it moves through your team’s workflow, consider defining and broadcasting your custom workflow with each step mapped out for the team to understand. This will keep everything organized and help ensure that all tasks are completed in a timely manner! Prioritize, assign and update status to get work done.

EXCELLENT NEVER IS ENOUGH

Read More

Ways to Be a Better Co-Worker

Always be on time to show you respect other people’s time and Say a cheery “Hello!” in the morning.Do you get into the office, eyes down, shoulders slumped, and immediately start work? If so, you’re likely to find that co-workers ignore you (at best) or avoid you (at worst). Get into the habit of smiling and greeting everyone as you arrive in the morning or begin your shift. It’s amazing how fast this little courtesy can create chilly workplace relations

 Learn the art of small talk. Ask your co-workers about their interests – their favorite music, films, books, hobbies. Showing a genuine interest in them will make them feel comfortable around you. Talk about your life outside the office when it’s appropriate. This will remind the people you work with that you’re a person first, not just an employee or employer. Express your good ideas in a way that makes it clear that they are not the only good ideas, and that others may have equally good insights to add.

Avoid gossip. You don’t want anyone talking about you behind your back, so return the favor. When a co-worker comes to you bearing some gossip about an office romance or someone’s impending firing, respond with, “Really?” Then change the subject or get back to work. If you don’t respond, the gossiper will move on – and you’ll retain the trust and respect of your co-workers.

When dealing with a difficult co-worker, pretend your children are watching.This simple visualization technique will help you to keep a cool head. After all, you’ve taught your children to have good manners. With them “watching,” it will be difficult to stop to the level of your infuriating co-worker

Spread your good cheer. it might be a card for a co-worker – maybe a thank-you note for helping you out the week before, or a light, humorous card for a co-worker who seems to be a bit down. Always compliment your co-workers on their achievements – personal or professional. Too often, we focus on what people are doing wrong. Ask what they think. People love to be asked their opinion, so go out of your way to ask, “What do you think is missing from this report?” or “How do you think I should handle this situation with X?” Then give the advice-giver a sincere thank you, even if the ideas are less than helpful.

Return calls and e-mails promptly. To win friends at work, a good place to start is good office etiquette. There’s nothing more frustrating to busy people than to have their e-mails and phone messages ignored. Your silence doesn’t just make their job harder to do; it also conveys an unpleasant message to them: you’re unimportant to me.

 Here’s one for the boss: always work at least as hard as anyone working with or for you. Make it clear that you would never ask anyone to do a level of work you wouldn’t be willing to take on yourself.

Read More